Office Manager / Operations Associate //Innovations for Poverty Action (IPA)

Office Manager / Operations Associate

Start Date: As soon as possible
Location: IPA‐Kenya Nairobi Office
Reporting To: IPAK Operations Manager

Introduction

Innovations for Poverty Action (IPA) is a rapidly growing, global non‐profit organization with operations in over 40 countries. We are dedicated to discovering what works to help the world’s poor. We design and evaluate programs in real contexts with real people and provide hands‐on assistance to bring successful programs to scale.

IPA‐Kenya (IPAK) is IPA’s oldest and largest country office and the site of many of its most influential research projects. IPAK is also the site of IPA’s largest scale‐up initiatives including Kenya’s National School‐Based Deworming Programme and Safe Water Programme.

IPAK collaborates with many international NGOs, academic institutions, government agencies, private sector actors and other stakeholders to bring high quality research and services to Kenya and then bring the lessons learned to scale.

The IPA‐Kenya office was established in 2003 in Western Kenya and now employs over 200 people.

IPAK has recently expanded its country‐wide operational presence in November 2011 by opening a new administrative office in Nairobi.

The Office Manager / Operations Associate will create and manage operational and logistical systems in the new Nairobi office that will serve the needs of various projects and the organization as a whole.

The OM/OA will take a leadership role in the Nairobi office in managing the flow of information and people, ensuring efficient use of office space, and promoting compliance with IPA policies and systems.

The Office Manager / Operations Associate will be responsible for managing at least one administrative assistant, and will report directly to national‐level senior management.

Job Purpose

Play a leadership role in IPA‐Kenya’s Nairobi office by creating and maintaining an office environment and operational systems that promote the productivity and effectiveness of the project teams, new employees, and visitors.

Specific Responsibilities

Strategic Management Tasks

  • Develop and implement operational and logistics systems for a new office that allow for effective use of the space and resources, while creating a positive and professional work environment
  • Manage the process of bringing new team members to work in the office, and create systems for flexible use of the office
  • Research key vendors and other service providers. Establish effective systems that support lasting engagement with service providers, vendors and other external companies or organizations
  • Coordinate tasks related to office set‐up in a cost efficient way
Relationship Management
  • Communicate regularly with IPAK staff at the national headquarters in Kisumu
  • Liaise effectively and create systems of communication with partner NGOs in Kenya, academic partners, visiting experts and professionals
  • Develop relationships with service providers and other vendors in Nairobi and surrounding areas
Logistics
  • Implement IPAK’s procurement system in Nairobi, including vendor payment and preferred supplier identification, and manage procurement system compliance and record‐keeping in the Nairobi office
  • Work with IPAK’s finance and procurement teams to research prices and purchase office supplies and small equipment
  • Oversee payments to vendors and management of petty cash
  • Work with IPAK’s logistics and administrative teams to coordinate bookings, travel arrangements, and transport for management, staff, and visitors. Create operational systems for management and tracking of such arrangements
  • Support management of vehicles and transportation in Nairobi and surrounding areas
  • Assist with organizing special events
Human Resources
  • Coordinate the on‐boarding of employees working for the first time from the Nairobi office, including setting up office space and equipment, providing relevant information, and other relevant responsibilities
  • Provide training and orientation for new staff
  • Maintain confidential records and files, and enter data into the HR databases
  • Update and maintain a filing system for leave days taken
  • Collect information needed from IPAK employees for personnel files
General Administrative Tasks
  • Compose and edit office correspondence
  • Disseminate information by using the telephone, mail services and e‐mail
  • Establish and maintain filing systems, including a system to keep all updated IPAK documents and forms for easy access and use by office staff
  • Create spreadsheets and reports for internal use to track the use of certain resources
  • Conduct research on the internet to assist management in decision‐making about various organizational matters
  • Set up, operate and monitor ongoing functionality of office equipment
Qualifications

Experience:

  • 5+ years experience working in a coordination or management role in a public, nonprofit or private sector office
  • Fluent in English and Swahili
  • Computer skills necessary include: thorough knowledge of Microsoft Word, Excel, PowerPoint, Internet/Email
  • Mature and professional composure
  • Some experience in financial tasks including making vendor payments, handling petty cash
  • Experience working with vendors
  • Proven ability to set direction through strategic and analytical thinking and decision making
Knowledge and Skills
  • High level of attention to detail
  • Proven organization skills
  • Effective communication, verbal and writing skills
  • Strong critical thinking and judgment skills
  • Strong ability to develop relationships with a diverse team
  • Clear understanding of the local Kenyan working environment (culture, people, geography, etc.), ablility to leverage that knowledge to help the team make good decisions about operations and program management
Desirable Characteristics
  • Eagerness to develop personally/professionally, willingness to learn, develop new skills, and take on more responsibilities
  • Openness to working in a flexible work environment with fast evolving systems and procedures.
  • High level of initiative in improving the organization’s working environment
  • Integrity – the Operations Manager will have significant programme responsibilities, access to sensitive HR information and some financial responsibilities. As such, the highest level of integrity will be demanded.
To Apply

Applications can be submitted via email to jobs‐kenya@poverty‐action.org.

Please ensure the subject line reads “Office Manager/Operations Associate Ref No. FK‐2011‐11‐01”.

Please attach the following documents:

  • Cover letter explaining interest in the position and fit for the role
  • CV/resume, including three references, daytime phone number(s), and email address.
  • Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.

Only short‐listed candidates will be contacted by email for an interview.

Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis.

The application deadline is 23 November, 2011.

Disclaimer:

The above statements are intended to describe the general nature and level of the work being performed by the Office Manager/Operations Associate.

The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities.

Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Please note that IPA will never request any form of payment from an applicant.

Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.

Please direct questions to jobs-kenya@poverty-action.org.

Programme Officer // Women’s Human Rights Organization

Location: Nairobi.

Our client, a local non-governmental women’s human rights organization, is looking for a competent and well motivated person to fill the position of Programmes officer.

The successful candidate will develop, implement the organisation’s strategy including supporting the organization in achieving the vision and the set objectives. This position will be based in Nairobi with frequent travel to the project sites within the country.

Key Responsibilities

  • Managing programme operations while ensuring that projected activities, outputs and objectives are achieved
  • Planning and implementation of the programme activities
  • Preparation of workshops and training modules
  • Production of activity and progress Reports
  • Assist in identification and recruitment of project staff, research assistants and consultants
  • Preparation for contracts for service providers
  • Monitoring and Evaluation of programmes
  • Production of organizations’s, half yearly progress reports and the annual/consolidated reports
  • Resource mobilization and Fundraising, which includes
  • Training and other forms of facilitation for the client’s Kenya activities/Programmes
Qualifications/ Experience
  • A degree in social sciences or any gender or human rights related field
  • Experience in programme management and fundraising is essential.
  • Knowledge and experience in gender concepts, issues and policies in Kenya
  • Ability to develop winning program proposals
  • A minimum of five (5) years work experience in gender and advocacy work with the Civil Society Organizations (CSOs).
  • Experience in program cycle; planning, designing, managing, supervision, monitoring and evaluation.
  • A keen interest in the rights and empowerment of women.

To apply, send CV only to vacancies@flexi-personnel.com clearly indicating the position and minimum salary expectation on the subject line.

Only shortlisted candidates will be contacted.

AMREF Project Officer – Laboratory Technologist

The AMREF Kenya Country Office is looking for a qualified and highly motivated individual to join a dynamic team and help bring better health for Africa for the Kibera HIV Prevention, Care and Treatment Project which is funded by Centres for Disease Control and Prevention (CDC).

The project focuses on the provision of integrated HIV/AIDS services which include adult and pediatric care and treatment, PMTCT, PITCT; TB testing and treatment; prevention with positives; community mobilization and capacity building with close collaboration with local and external partners.

The position is based in Nairobi and reports to the Project Manager.

Purpose of the Job

To provide quality laboratory diagnostic services and support in project planning, implementation, monitoring and evaluation activities.

Key Responsibilities

  • Carrying out routine laboratory work procedures
  • Documentation and filling of laboratory results
  • Participation in internal and external quality control
  • Ensuring that laboratory equipment, reagents and chemicals are stored safely
  • Training students on standards operating procedures
  • Maintaining up to date laboratory inventory
  • Preparing monthly, quarterly and annual reports relating to the project
  • Participation in operation research, documentation and dissemination of new lessons and experiences.

Qualifications and Competencies

The ideal candidate should have a Bachelor of Science Degree in Medical Laboratory Science from a recognized University. Excellent ICT skills; at least three (3) years relevant work experience. Must be registered with the Medical Laboratory Technologists Board; Training in HIV Testing and Counseling and other HIV related fields will be an added advantage. Strong interpersonal and communication skills. Ability to work under minimum supervision.

This is a challenging opportunity for a dedicated and highly motivated professional.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference numbers (KCO/HR/060/2011) in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to recruitment@amref.org

The closing date for submitting applications is Friday, November 18, 2011.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

AMREF Project Officer // Pharmacist

The AMREF Kenya Country Office is looking for a qualified and highly motivated individual to join a dynamic team and help bring better health for Africa for the Kibera HIV Prevention, Care and Treatment Project which is funded by Centres for Disease Control and Prevention (CDC).

The project focuses on the provision of integrated HIV/AIDS services which include adult and pediatric care and treatment, PMTCT, PITCT; TB testing and treatment; prevention with positives; community mobilization and capacity building with close collaboration with local and external partners.

The position is based in Nairobi and reports to the Project Manager.

Purpose of the Job

To provide technical pharmaceutical expertise in health care service delivery.

Specific Areas of Responsibility

  • Receiving written prescription or re-fill requests and verifying that information is complete and accurate.
  • Ensuring proper dispensing of drugs to patients in the health centre.
  • Fore-casting drug needs for the health centre and satellite facilities.
  • Co-ordinating, ordering and receiving of pharmaceutical equipment and drugs.
  • Maintaining proper security, storage and records of pharmaceutical stock.
  • Counseling and advising ARV patients on drugs dispensed.
  • Establishing and maintaining patient profiles, including list of medication given to patients.
  • Labeling and count stock of medication, chemicals, and other supplies and keeping proper records.
  • Develop project activity strategy with timely and regularly reviewed implementation work plans
  • Supervision of satellite facilities pharmacies.
  • Preparing monthly, quarterly and annual reports relating to the project as per donor requirements
  • Participating in operation research, documentation and dissemination of new lessons and experiences.

Qualifications and Competencies

The ideal candidate should have a Degree in Pharmacy from a recognized University. Excellent ICT skills. At least three (3) years of relevant working experience. Training in HIV/AIDS and TB will be an added advantage. Should demonstrate ability to handle multiple tasks and work independently in multi-disciplinary and multicultural environment. Should be a team player, have excellent communication, planning and organisational skills.

This is a challenging opportunity for a dedicated and highly motivated professional.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference numbers (KCO/HR/059/2011) in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to recruitment@amref.org

The closing date for submitting applications is Friday, November 18, 2011.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

AMREF Project Assistant // UFBR Project

The AMREF Kenya Country Office is looking for a qualified and highly motivated individual to join the Unite for Body Rights (UFBR) Project, a project funded by the Dutch Government through the Sexual and Reproductive Health and Rights Alliance.

The goal of this project is to improve the sexual and reproductive health and rights of youth aged 10-24 years.

The position is based in Loitokitok and reports to the Project Manager.

Purpose of the Job

To assist in technical expertise and support project activities and implementation of the project strategy.

Key Responsibilities

  • Assist in co-ordinating and participating in planning and implementation of project activities.
  • Advocating for direct poverty alleviation through SRH services; Comprehensive Sexuality Education, Reduction of Sexual and Gender Based Violence (SGBV), Increased acceptance of Sexual Diversity and Gender Identity
  • Assist in monitoring and evaluation of project activities.
  • Assist in preparing monthly, quarterly and annual reports relating to the project.
  • Assist in operations research and documentation.
  • Assist in organizing and conducting field visits and meetings with relevant partners and stakeholders.
  • Participate in development of new proposals and concept development for fundraising.
  • Assist in control and account for the use of project resources and assets.
  • Assist in managing relevant project financial transactions.
  • Provide administrative and logistical support to the project.
Qualifications and Competencies
  • The ideal candidate should have a first degree in Social Sciences or its equivalent.
  • At least two (2) years work experience in a busy NGO.
  • Knowledge and experience of SRH strategies/approaches.
  • Experience in working with nomadic communities will be an added advantage.
  • Must have excellent ICT skills.
  • In addition the ideal candidate must have strong analytical and problem solving skills.
  • Good communication and networking skills and should be able to work under minimal supervision.

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference numbers (KCO/HR/058/2011) in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to recruitment@amref.org

The closing date for submitting applications is Friday, November 18, 2011.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

AMREF Project Officer // UFBR Project

The AMREF Kenya Country Office is looking for a qualified and highly motivated individual to join the Unite for Body Rights (UFBR) Project, a project funded by the Dutch Government through the Sexual and Reproductive Health and Rights Alliance.

The goal of this project is to improve the sexual and reproductive health and rights of youth aged 10-24 years.

Purpose of the Job

To take lead in technical expertise and coordinate project activities and implementation of the project strategy at the district.

Specific Areas of Responsibility

  • Coordinate and participate in planning and implementation of project activities using Sexual and Reproductive Health and Rights (SRHR) methodologies
  • Take lead in monitoring and evaluation of project activities at the district level
  • Ensure data quality assurance and support partners in data management
  • Prepare monthly, quarterly and annual reports relating to the project as per donor requirements
  • Participate in operation research, documentation and dissemination of new lessons and experiences
  • Provide technical support in development and writing of new concepts and proposals for fundraising
  • Plan and Implement capacity building activities for partners and stakeholders
  • Plan and participate in field visits and meetings with relevant partners
  • Manage and strengthen networks and partnerships
  • Participate in the development and distribution of information, education and communication (IEC) materials for SRHR
  • Control and account for the use of project resources and assets by stakeholders and communities
  • Manage project finances and ensure accountability in all financial transactions.

Qualifications and Competencies

The ideal candidate should have a Bachelors degree in relevant Social Sciences, Community Development, Public Health or its equivalent, a post graduate degree is desirable. Excellent ICT skills. Four (4) years working experience in project management in a busy NGO. Experience in SRHR and community development are essential. Should demonstrate ability to handle multiple tasks and produce reports on time and work independently in multi-disciplinary and multicultural environment. Should be a team player, have excellent communication, planning and organisational skills.

This is a challenging opportunity for a dedicated and highly motivated professional.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference numbers (KCO/HR/057/2011) in the subject matter and send your CV and application letter which should include remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF Kenya by e-mail to recruitment@amref.org

The closing date for submitting applications is Friday, November 18, 2011.

We regret that only short-listed candidates will be contacted.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

Data Entry Expert // TISA

A. Introduction:

The Institute for Social Accountability (TISA) is a not-for-profit, civil society initiative committed towards transparent, accountable, participatory, ethical and results oriented local governance in Kenya through the promotion of good governance, effective citizen engagement, continual learning and education and the promotion of sound operational practice.

B. Overview of the Proposed Database

TISA with funding from Amkeni Wakenya and in a bid to further create an information dissemination and feedback platform for citizens in Nairobi and the other 46 Counties seeks to create a Countdown to Counties Database.

This database shall seek to register 200,000 Citizens in the country. This rich resource will be highly beneficial to various groups of people including individuals, Non State Actors and the Government by giving them easy access to specialized information and communication on the transition to Counties.

To accomplish this task, TISA requires the services of a Data Entry Expert to enter data from Citizens, State and Non State Actors into a computerised format that links up to SMS, email and web platforms.

C. Terms of Reference for the Data Entry Expert

Overall Job Function:

  • The Data Entry Expert will maintain up-to-date programme databases.
  • S/He will be responsible for the orderly maintenance and security of data including paper records with subscribers identifying information that will be shared on an SMS, Email and Web based platform.
Key Responsibilities:
  • To enter data into programme databases accurately, and according to a data calendar with deadlines
  • To maintain safe custody of all program data including a system for filing paper copies of records and copies of query reports as well as other activity reports.
  • To regularly report to the Data Base Manager and other staff to resolve data inconsistencies.
  • To carry out routine data backup and security.
  • Build capacity among TISA staff to continue using the DBMSs created.
Requirements
  • Bachelor’s degree or equivalent in computer or IT studies
  • Diploma in information technology, statistics, or equivalent will be an added advantage
  • Excellent communication skills
  • Demonstrated usage of data base management and statistical packages

Timeframe:

The time frame for the consultancy is three months, as from November 2011 to February 2012.

D. Application Specification and Closing Date:

Proposals should cover methodology, a work-plan and an indicative budget and should be submitted via email or hard copy to wanjiru.gikonyo@tisa.or.ke; pascaline.mulwa@tisa.or.ke and dorah.nesoba@tisa.or.ke not later than Monday 21st November, 2011.

Consultants wishing to tender for this work must submit:

1. A Curricula Vitae outlining relevant skills and experience to meet the requirements of this EOI;

2. A one page outline of the applicant’s understanding of the subject matter and a proposed budget for the assignment;

3. A schedule of how the tasks will be done within the proposed time frame and the methodology of how they intend to do the work;

4. Contacts of three referees whom you have done similar work for and a sample of the assignment (s) done;

5. Clearly state your availability during the duration of this EOI.

Note: The call for application is for short term expertise for about three calendar months and not a full time employment.

Database Management Systems Solutions Expert // TISA

A. Introduction:

The Institute for Social Accountability (TISA) is a not-for-profit, civil society initiative committed towards transparent, accountable, participatory, ethical and results oriented local governance in Kenya through the promotion of good governance, effective citizen engagement, continual learning and education and the promotion of sound operational practice.

B. Overview of the Proposed Database

TISA with funding from Amkeni Wakenya and in a bid to further create an information dissemination and feedback platform for citizens in Nairobi and the other 46 Counties seeks to create a Countdown to Counties Database.

This database shall seek to register 200,000 Citizens in the country. This rich resource will be highly beneficial to various groups of people including individuals, Non State Actors and the Government by giving them easy access to specialized information and communication on the transition to Counties.

To accomplish this task, TISA requires the services of a Database Management Systems Solutions Expert to manage data from Citizens, State and Non State Actors into a computerised format that links up to SMS, email and web platforms developed by the Data Entry Expert.

C. Terms of Reference for the Database Management Systems Solutions Expert

Overall Job Function:

The successful applicant (Organization) will be responsible for providing TISA with a solution to create a multimedia database system, cleaning and storage of data produced by the data entry expert and to produce clean, complete final data sets for transmission to TISA and partners.

Key Responsibilities:

  • To provide a data base management system
  • To support collection and entry of data
  • To clean data
  • To supervise and track flow of data forms from TISA partners to study office and organization of paper records within office
  • To ensure completeness, accuracy and consistency of the data
  • To produce monthly datasets and written report describing data integrity
  • Assure that electronic and paper records are handled according to international standards for data security and confidentiality
  • Install, maintain and upgrade database software;
  • Monitor the TISA databases to optimize database performance, resource use, and physical implementations of the databases;
Deliverables

At the end of this assignment, the Database Management Systems Solutions Expert is expected to have successfully:

  1. Provided a database management systems solution.
  2. Implemented the Data Base Management systems
  3. Maintained and linked the TISA databases on a multimedia platform (Web, Email and SMS)
  4. Strengthened the Data Base Management within TISA and among TISA partners
  5. Built capacity among TISA staff to continue maintaining the DBMSs created.
Requirements
  • Bachelor’s degree or equivalent in computer studies, I.T, statistics or mathematics;
  • At least 2 years relevant experience and advanced skills in providing database management systems solutions and programming skills;
  • Data quality assurance;
  • Familiarity with database management system and principles;
  • Familiarity with data coding and coding dictionaries.
Timeframe:

The time frame for the consultancy is three months, as from November 2011 to February 2012.

D. Application Specification and Closing Date:

Proposals should cover methodology, a work-plan and an indicative budget and should be submitted via email or hard copy to wanjiru.gikonyo@tisa.or.ke; pascaline.mulwa@tisa.or.ke and dorah.nesoba@tisa.or.ke not later than Monday 21st November, 2011.

Consultants wishing to tender for this work must submit:

  1. A Curricula Vitae outlining relevant skills and experience to meet the requirements of this EOI;
  2. A one page outline of the applicant’s understanding of the subject matter and a proposed budget for the assignment;
  3. A schedule of how the tasks will be done within the proposed time frame and the methodology of how they intend to do the work;
  4. Contacts of three referees whom you have done similar work for and a sample of the assignment (s) done;
  5. Clearly state your availability during the duration of this EOI.

Note: The call for application is for short term expertise for about three calendar months and not a full time employment.

Health Advisor and Reporting & Communication Officer // Trócaire Somalia Programme

Trócaire Somalia programme focused on community based health care, through the Gedo Regional Health Programme.

We offer a challenging opportunity for self directed dynamic and highly motivated persons for the following positions.

Only those who meet the required criteria need apply.

Both positions are based in Nairobi with regular access to Mandera.

Health Advisor

The position:

The Health Advisor is responsible for technical aspects of the Gedo Health Programme including design, planning, implementation, monitoring and evaluation and advising on medium to long-term strategy of the programme, in coordination with the Country Representative, Gedo Regional Manager and technical team based in Mandera.

The advisor shall serve as the point of contact for all matters related to health issues, including advocacy/policy development, capacity building and health information systems development, and will also represent Trócaire Somalia in the health sector and with donors and other partners as needed.

Competencies:

  • Medical Doctor or Registered Nurse with Masters Degree in Public Health with at least 5 years in health programme management experience, with NGOs or other international organizations in developing countries, particularly in conflict zones; working with local authorities and communities.
  • Substantial progressive, professional-level experience at the management level with some background in health and nutrition systems strengthening.
  • Proven experience in emergency health assessments, health responses and maternal and child health programmes, and of writing donor proposals, strategies and reports with various donors and understanding of the logframe or results framework is essential.
  • Experience in capacity development of health workers in low capacity environments and commitment to community based approaches is key.
Reporting and Communication Officer

The position:

The Reporting and Communication officer is responsible for writing accurate, high quality and timely reports for both regular health and nutrition programmes as well as emergency response projects according to the donor and Trócaire internal requirements.

The position holder will design a reporting strategy and formats, write regular internal situation reports, stories, testimonies, case studies and articles for media and support HQ media team with the appropriate information.

Competencies:

  • A degree in social studies, communications/journalism or a relevant subject; with at least 3 years’ experience of working with an international organization in supporting communication work in complex and politically sensitive environments.
  • Proven record of writing high quality donor reports and case studies; strong writing and analytical skills,
  • Fluency in written and spoken English
  • Computer literate, comfortably handling the Microsoft Office products,
  • Flexible and adaptable to work in an unstable environment with the ability to prioritize and work under pressure with limited support, and with a high attention to detail.

Please send your application letter, including an updated CV not exceeding 4 pages indicating the names of three referees one of whom must be current or previous supervisor to:

The Human Resources Office,
Trocaire Regional Office,
P.O Box 66300 – 00800 Nairobi
Or by e-mail to hr@trocaire.or.ke

Email applications must include the job title in the subject line.

Closing date for application: 25 November 2011.

Those who applied earlier need not apply.

Only short-listed candidates will be contacted

Project Coordinator and Project Accountant // Kenya Society for the Blind

The Kenya Society for the Blind (KSB) is a charitable organization charged with the overall goal of bringing eye care services to those threatened with blindness and provide education and rehabilitation to visually impaired persons in Kenya.

KSB is seeking to hire a project coordinator and a project accountant to develop and manage the Trachoma Control Project in Marsabit.

Project Coordinator – Marsabit

Reporting to Director KSB you will:

  • Manage all aspects of project management including budget preparation and oversight, project implementation, monitoring, evaluation and reporting requirements for the program;
  • Facilitate capacity building activities for the project implementation team and other stakeholders including the community.
  • Coordinate research, documentation and sharing of results.
  • Promote partnerships and networking with relevant stakeholders, including government of Kenya Ministries, NGOs/CSOs and the community.
  • Promote project integration and contribute to project development and growth.
Requirements:
  • Degree in Social Sciences, Public Health, Environmental Health; diploma in project management will be an added advantage;
  • At least 5 years working experience in a community based program with strong project management skills especially in program design and M&E; hands on experience in health promotion and implementation of Community-Led Total Sanitation projects; capacity to build collaborative relationships and partnerships; excellent report writing skills.
Project Accountant – Marsabit

Reporting to the Finance Manager you will;

  • Develop and prepare comprehensive budgets for project proposals being developed in collaboration with Finance manager and Project coordinator.
  • Prepare monthly financial and narrative reports.
  • Prepare monthly budget reconciliations and status reports and present to KSB Management and the Donor.
  • Prepare necessary records for annual audit and project evaluation
  • Undertake budget expense analysis and comparison including budget tracking and monitoring and budget reconciliations.
  • Maintain accurate and up to date records of all financial transactions including asset inventory in both electronic and hard copy versions.
Requirements:
  • Bachelors degree in accounting; professional qualification-CPA (K)/ ACCA will be an advantage;
  • minimum of 3 years experience working in donor funded project;
  • proficiency in Navision accounting system and experience setting up and managing accounting systems, policies and internal controls;
  • demonstrable competencies in budgeting, financial analysis and reporting; cash flow management;
  • exposure to donor contract management and proven understanding of government regulatory framework affecting organizations.

Send your application including a cover letter and detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, valid email address, and the names of three professional referees by close of business Friday 25th November 2011.

Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke,

Only short listed candidates will be contacted.

Please note that we do not charge fees for receiving or processing job applications.